Facility Use Permits

Request District Facilities

Summer 2024

Facility use is currently at capacity. No additional facility use permits will be accepted from June 12, 2024 - August 31, 2024

Reservations for Summer 2025 (June 7, 2025 - August 1, 2025)

Requests will open in February 2025. Please follow the following process at that time to request a Facility Use Permit. Please note that the Google form will not be open and active until February 2025. The form will be closed once summer capacity is reached.

• Complete this Google form beginning in February 2025.
• Wait for notification from CUSD on confirmation of request.
• Enter approved information into Facilitron. 

 

After-Hours Emergency 408-996-0799

Effective Wednesday, May 25, 2022, Cupertino Union School District was pleased to announce a new online facility request and rental system designed to provide a positive user experience for all. With the new system, reservation requests can be submitted easily and will be handled more efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes and pay online.

In partnering with Facilitron, Cupertino Union School District has launched custom facility use sites for the district and each school – allowing facility use requests to be submitted at any time. Although the process of requesting/approval/management of facility use is now digital, what’s implemented on Facilitron, remains the same as dictated by Cupertino Union School District’s board policies on facility use.  The district’s administrative staff makes final decisions on all facility use requests.  

Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on Cupertino Union School District’s behalf.  Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.

Moving forward, the only way to request use of a district facility is by creating a Facilitron account and submitting a request online.

If you have questions regarding the use of CUSD facilities, please contact Dana Ino at 408-252-3000 extension 61-493.

After-Hours Emergency 408-996-0799

Insurance certificate - You must present a Certificate of Liability Insurance of at least $1M naming Cupertino Union School District as additionally insured. ***Effective 7/1/23 Cupertino Union School District is requiring an Additional Insured (AI) endorsement for both the General Liability and SAM insurance coverages.

Required Limits: The District has the right to re-evaluate the following limits to determine whether or not they are suitable based on the nature of the event/activity/contract.

a. General Liability, $1M minimum limit per occurrence; $2M minimum general aggregate.

b. Sexual Abuse/Molestation, (May be included under General Liability), $1M minimum limit per occurrence; $2M minimum general aggregate. 

c. Workers' Compensation & Employers Liability. Proof of Workers' Compensation coverage with statutory limits is required if the vendor/ consultant has employees.

 

The Cupertino Union School District Board of Education approved new Facility Use rates on June 1, 2023.

2023-24 Facility Use Rates - effective July 1, 2023

Use of School Facilities Exhibit B - effective July 1, 2023

Use of School Facilities Terms and Conditions - effective July 1, 2023

Please click HERE for an introduction to placing a request. For those who had reservations with Cupertino Union School District prior to Facilitron, accounts have already been created on your behalf, and an automated email has been sent to you to create a password to access your renter account. 

If you need any assistance setting up an account and/or in submitting a facility use request, you can contact Facilitron directly at:

support@facilitron.com                              800-272-2962 ext. 1

 

CUSD After-Hours Emergency 408-996-0799